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Plan a headshot booth that actually runs on time
Free planning tools for corporate event planners to calculate staffing, avoid long lines, and deliver professional headshots on-site — without adding work to your team.
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Most headshot booths could be better
That's why we design headshot activations like logistics operations — not like photo shoots — so planners can predict outcomes instead of hoping for the best.
Free tools for event planners
Pick the tool that fits where you are in your planning process.
1-Page Planning Checklist
A quick reference for everything planners should confirm before booking.
Capacity Calculator
Not sure how many stations you need? Adjust stations, time per person, and hours to see what your event can handle.
Complete Planning Guide
For planners who want the full breakdown before they book.
Built for high-volume, professional environments
Our headshot programs are designed for smooth execution with zero surprises.
Conferences with hundreds of attendees
Efficient headshots that move attendees through smoothly without long lines.
Corporate meetings on tight schedules
Professional headshots delivered without interrupting meetings or agenda flow.
Trade show activations with steady foot traffic
Fast, high-quality headshots that keep booth traffic moving.
Multi-day events with rotating groups
Consistent results across days, teams, and changing participant groups.
Want this handled turnkey?
If you'd prefer not to manage any of this yourself, our team provides:
Full staffing (photographers + support)
Our team arrives ready to handle everything — from capturing headshots to technical setup and troubleshooting.
Minimal wait times
Typically 3–5 minutes per person from start to finish, so attendees don't miss the sessions and conversations they came for.
On-site image selection
Each person reviews their images on a large screen and picks favorites before they leave — no surprises, no waiting weeks.
Centralized image delivery
Finalized, retouched headshots delivered through one organized system, with delivery tracking for event coordinators.
But first — use the tools above so you know exactly what your event requires.
Common planning questions
How long does each headshot take?
We design workflows around 3–5 minutes per person, depending on whether image selection is done on-site.
How many people can one station serve per hour?
Typically 12–18 per hour depending on setup and expectations. The calculator accounts for this.
Do you handle large conferences?
Yes — multi-station setups are common for our team.
Do you cover the Orange County Convention Center and major Orlando hotels?
Yes, and we already have layouts optimized for most major venues.
Can you support multi-day or multi-location programs?
Yes — we also provide nationwide corporate headshot programs through our On-Site Headshots team.
Still have a question?
Ask us about your venue, schedule, or headcount and we'll help you plan it.
Contact Us
Start planning your headshot booth in minutes
Whether you're still exploring options or actively booking vendors, these tools will help you plan with confidence.
If you'd like pricing after using the tools, you'll have the option to request it — no pressure, no spam.
