The following T&C information was last modified on May 24, 2026.
These Terms & Conditions constitute a contractual agreement between On-Site Headshots ("Photographer") and the individual or organization booking services ("Client"). By booking photography services, Client agrees to the following terms.
A signed agreement and required payment are necessary to reserve a date.
For individual or small on-location sessions, a non-refundable session fee may be required.
For corporate events, conferences, group headshots, and large-scale on-site services, a non-refundable retainer equal to 50% of the estimated total project amount may be required to secure the date.
No date or service is reserved until the required payment is received.
Any retainer paid shall be applied toward the total contracted amount.
Final payment is due according to the terms outlined on the invoice or proposal.
Services may include:
Specific deliverables, turnaround times, image quantities, and retouching details will be outlined in the proposal or invoice.
Unless specifically stated otherwise:
Client is responsible for:
Any venue fees, parking fees, permits, travel expenses, or additional location-related costs not specifically included in the proposal remain the responsibility of Client.
Client understands that delays during an event may impact photography coverage and deliverables.
Photographer is not responsible for reduced coverage resulting from:
If significant delays occur, additional coverage time may be billed at Photographer's current rate.
Client may request rescheduling subject to Photographer availability.
If Client cancels services:
Photographer reserves the right to reschedule services due to:
Re-shoots are provided solely at Photographer's discretion.
Re-shoots will not be granted due to:
If Photographer is unable to perform services because of fire, natural disaster, illness, emergency, acts of God, government restrictions, travel disruptions, or other circumstances beyond Photographer's control, both parties will make reasonable efforts to reschedule.
If rescheduling is not possible, Photographer's liability shall be limited to amounts paid by Client.
Photographer shall not be liable for indirect, consequential, incidental, or special damages.
Estimated delivery times are provided as estimates only.
Delivery timing may vary based on:
Photographer will make reasonable efforts to meet estimated delivery timelines.
Final delivered images may be retained for approximately 90 days after delivery, although longer storage is not guaranteed.
Photographer is not responsible for maintaining permanent archives.
Clients are strongly encouraged to immediately download and back up delivered files.
RAW and unretouched images will not be delivered.
Payments are due according to invoice terms.
Photographer reserves the right to:
for unpaid balances.
Unless otherwise agreed in writing, Client grants Photographer permission to use images created during services for:
For corporate events where confidentiality restrictions apply, Photographer agrees to honor any written restrictions agreed upon before the event.
Photographer retains all copyrights to images created during services.
Client receives a non-transferable license to use delivered images for personal or business purposes as specified by the project agreement.
Without written permission, Client may not:
Photographer's total liability under this agreement shall not exceed the total amount paid by Client.
Photographer shall not be liable for:
Client agrees to indemnify and hold harmless On-Site Headshots and its representatives from claims, damages, liabilities, costs, and expenses arising from Client actions, attendees, venue conditions, or event-related activities.
This Agreement shall be governed by and interpreted according to the laws of the State of Florida.
This Agreement represents the entire understanding between Photographer and Client and supersedes prior discussions or agreements.
Any modifications must be made in writing and agreed to by both parties.
.png)